In attendance: Allen, Andrew, Daniel, Kendall, Kevin, Martina, Richard E.
Agenda
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Bookings for Outweek
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Friday’s beer garden
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Continuity reports
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Gay and Lesbian Liberation front of Africa of Seattle
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Outweek
Action items
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None
Discussion
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Bookings for Outweek
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Party room and ballroom are still unavailable on weeknights excluding the bash
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Kendall will try to work something out for bookings
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Tuesday: need the room for four hours for Positive Space training session
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YouthCO would also like to collaborate on Outweek
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Friday’s beer garden
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Allen: beer garden has not been promoted enough. Lack of postering
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Suggestion: start promotions two week in advance
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Open up communication between social coordinators and publicity coordinator
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A checklist of tasks for all social events would be very helpful
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Continuity reports
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Keep future reports on a Google doc accessible to all exec members
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Possibly post a simplified version of each position on the website
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Gay and Lesbian Liberation Front of Africa of Seattle
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Africa Awareness Iniative, Colour Connected, SJC and Access & Diversity are on board as co-sponsors
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Next term during Outweek: Thursday night before the bash
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Access and Diversity is still looking for a venue
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Selling tickets: proceeds will go to a charity
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Prices: may consider a sliding scale
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Outweek
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Academic Panel: call has gone out, but may have too many applicants within a two hour limit. Posters can be displayed by anyone who was unable to present during the academic panel at the wine and cheese.
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Tickets: physical tickets should be sold for the entire month of January by all exec members. Physical tickets will give us a more accurate headcount. Possibly have a joint ticket booklet for both the wine and cheese and bash for $12.
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$8 early tickets. $10 the night of the bash.
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Timeline: helpful to have a timeline of what tasks should be finished by when to keep us on track.
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Promotions: separate posters, emails and event promotion for the entire week. The full program will also be in the Pride Ubyssey edition.
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AMS Catering: Allen is able to take care of catering and negotiate a discount. Nabil can organize the rest of the bash. Will consider paying Angie to make desserts for the bash.
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Wine and Cheese: cash bar. Tickets for $5 including one free drink. All-ages event will happen at the same time as the wine and cheese ($100 for pizza).
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Donations:Martina has a list of donors who might be interested in donating prizes. Also looking for water bottle donations.
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Budget: at least $3000.
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Final notes: a local film will be proposed for the film viewing. Outweek will have a 20’s style theme/Moulin Rouge, but it’s still in the brainstorming stage. Feedback would be appreciated!
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Meeting adjourned at 2:45 PM
Next Meeting
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Date and time: Monday, November 22, 2010 at 12 PM
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Location: SUB 211
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Agenda:
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Beer Garden Results
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Establishing open dialogue within exec members
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Discussion on exec meeting format
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RGAC issues
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Social coordinator checklist
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VPD (Ryan)
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