Pride Minutes

Exec Meeting

Friday, March 18, 2011

3:08 PM, SUB 211

 

In attendance: Kendall, Kevin, Nabil, Richard, RJ, Sarah, Seamus

 

Agenda

  1. Swing dance social

  2. Queeries

  3. Reminders

  4. Financial update

  5. Beer garden: April 1, 2011

  6. AGM

 

Action items

  • Vote to change beer garden volunteer policy

 

Discussion

  1. Swing dance social

    • Event will not be happening. Sarah tried emailing Swing Kids, but maybe the email didn’t go through. The planning was also very short notice.

  2. Queeries

    • Poster will be printed out by Richard using the Pride account number.

  3. Reminders

    • Send in exec nominations to Kevin (secretary) and include a statement if possible.

    • Andrew Ryce might be interested in facilitating a discussion group.

    • Send in continuity reports by the AGM.

  4. Financial update

    • $1500 lost between beer garden revenues and expenditures.

    • Should not buy any alcohol for the last beer garden.

    • Should change the volunteer policy. Currently the policy is that for the first hour of volunteering, free cover and a free drink is given. Another free drink is given for each subsequent hour of volunteering.

    • Vote to change policy: free cover for the first hour, free drink for the second hour and each following hour volunteered.

      • Kevin motions to vote, Kendall seconds

      • 6 approved, 0 opposed, 1 abstained

  • $2,886 has been billed to Outreach when it should’ve been taken out of Outweek. Please note for next year when creating the budget.

  1. Beer garden: April 1, 2011

    • Scrap the previous beer garden facebook event and create a new one.

    • Theme: Not Another Pride UBC Beer Garden – a metatheme of what Pride beer gardens are usually like.

    • Incoming social coordinators for 2011-2012: make sure we elect someone who is responsible and organized. We’ve had problems this year with lack of coordination and responsiveness in social coordinators.

    • Nabil will take charge of the social coordinator position because Aria has been unresponsive to input.

    • Sarah will be creating posters.

    • Nabil will be getting lights the day before the beer garden.

  2. AGM

    • Scheduled for Sunday, March 27, 2011 at 3:30 PM in SUB 205

    • Agenda: Vote on previous minutes, Queeries, beer garden, year in review, vote in new exec.

 

Meeting adjourned at 3:36 PM

 

Next Meeting

  • Date and time: Sunday, March 27, 2011 at 3:30 PM

  • Location: SUB 205

  • Agenda:

    • Approve previous General Collective minutes

    • Queeries

    • Beer garden

    • Year in review

    • Vote in new exec