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Pride Minutes

Exec Meeting

Friday, March 11, 2011

12:00 PM, SUB 211

 

In attendance: Kendall, Kevin, Lesley, Nabil, Octavio, RJ, Richard, Sari, Seamus

 

Agenda

  1. Beer garden cancellation

  2. Swing dance social

  3. Queeries: Open house and panel

  4. AGM and nominations

  5. Exec continuity reports

  6. Storm the Wall

  7. End of year bonfire

Action items

  • Nabil (So-co): SUB room bookings for Queeries

  • All executive: send exec nominations to Secretary

  • All executive: send exec continuity reports to Secretary

 

 

Discussion

  1. Beer garden cancellation

    • Nabil (So-co): Decided to cancel the beer garden because the publicity was very last minute. Aria was supposed to have finished posters Tuesday, March 1. The number of people “Not Attending” on the Facebook event was also triple the amount “Attending.” Aria agreed that preparations were very last minute and also agreed to cancel.

    • The biggest issue was lack of publicity and late notices.

    • Sari (active member): It might be a good idea to have back-up posters and publicity in case the primary coordinator doesn’t follow through. If halfway through the month, posters have not been made then someone else can assume responsibility.

    • Sarah (FYR) will be contacted about taking charge of posters.

    • Social coordinators must keep exec members informed of progress and upcoming events.

    • Kendall (Co-Chair): Usually if an event does not succeed then it’s appropriate to pack up the event early. Cancelling may be unprofessional and also leaves the room unavailable for any other groups that need a space on the same day.

    • The toga party theme was also not well-received. Although themes are good, the title might have a larger role in drawing attendance.

    • Double theme nights would increase the variance and options.

    • Last beer garden: Not Another PrideUBC Beer Garden

  2. Swing dance social

    • Sarah is taking charge of the event. Updates will be forthcoming.

  3. Queeries: Open house and panel

    • Need to book a room: preferably SUB 212A or one of similar size. Time prioritized from 2:30pm to 6:00pm, but 2:30pm to 11:00pm if possible. The all-ages event will happen right after the open house wraps up.

    • All-ages event: would like to show a movie and there will be some button-making. Richard (FYR) will approach the AMS Office about using their button-maker.

  4. AGM and nominations

    • Results from the poll have been reviewed and the date will be Sunday, March 27. Time TBA, but will be in the mid-afternoon. Attendance is mandatory for exec members.

    • Proxies: if exec members are absolutely unable to attend, please appoint a voting proxy by email consent. Send all proxy requests to admin.

    • Nominations: we are now collecting nominations, so please consider which positions are most suitable. Also, spread the word to anyone who might be interested in becoming involved with Pride. Please send all nominations to Kevin (Secretary).

      • Admin nominations: Co-chair and Treasurer positions require one year’s experience as an exec member with Pride UBC.

  5. Exec continuity reports

    • Continuity reports will be passed on to incoming exec members as part of the transition process. A general list of criteria will be sent out to current exec members.

    • Continuity reports should include: position, duties, methods, notable events organized, suggestions and additional notes.

    • Please submit continuity reports to Kevin by the AGM on March 27.

  6. Storm the Wall

    • Pride will probably only have one team this year. A deadline for application is yet to be set. Contact participants as needed.

  7. End of year bonfire

    • Last year, an unofficial bonfire on Wreck Beach was organized.

    • Seamus (GLOW) will take charge.

 

Meeting adjourned at 12:43 PM

 

Next Meeting

  • Date and time: Friday, March 18, 2011 at 12 PM

  • Location: SUB 211

  • Agenda: Swing dance social, Queeries, Reminders, Financial update