Pride Minutes

Exec Meeting

Monday, January 24, 2011

12:00 PM, SUB 211


In attendance: Abby, Daniel, Kendall, Kevin, Lesley, Richard, Sarah, Seamus



  1. Spaced Out, January 28

  2. Vote in GLOW co-facilitator

  3. Swing event (Abby)

  4. Outweek

  5. Financial update

Action items

  • None



  1. Spaced Out, January 28

    • $60 for 160 pieces of sushi. Estimated $150 in total.

    • Seamus (GLOW) will be renting a light for about $20.

    • Posters will be printed for distribution.

    • Speakers: Kendall just sent CiTR a list of all the events, but they should be sent a reminder 4 hours in advance

    • Might implement cover by donation in the future.

  2. Vote in GLOW co-facilitator

    • Seamus would like to nominate Scott Ferguson for GLOW co-coordinator.

    • Scott will not be able to attend exec meetings, but Seamus can update him.

    • Vote will be deferred to the next meeting when he is able to attend the exec meeting or submit a statement.

  3. Swing event (Abby)

    • Angie Weddell has a friend who is already organizing a queer swing event, which will take place on January 26 and 30. Information will be going out on the listserv.

    • Make take a more active role in collaborations in the future.

  4. Outweek

    • There will be a dance workshop on Thursday, February 10 from 12 to 3 PM.

    • Kendall is running a portion of the workshop from 12 to 1:30 PM, but no other presenters are lined up.

    • Could have Swing Kids come in and do a workshop.

    • Also need feedback and performers for the bash.

  5. Financial update

    • Final notes from January financial update: Term 1 expenses were generally close t or under budget. That said, Beer Garden expenditures have already exceeded their budgeted amount for the entire fiscal year. Whilst Beer Garden revenues are higher than forecast, and the forecasted loss is partially offset by higher than forecasted revenue overall, the events are still running over-budget and at a marked-loss and extreme fiscal prudence is required for future functions ensure fiscal solvency.

    • A portion of the loss can be attributed to unreturned alcohol from beer gardens.

    • Could keep track of attendance by counting entry tickets (initial and final ticket numbers).

    • To do: create a document to keep track of alcohol purchased, entry ticket sold, drinks sold and alcohol returned for every event.

    • Still need an item-by-item financial breakdown.


Meeting adjourned at 12:34 PM


Next Meeting

  • Date and time: Monday, January 31, 2011 at 12 PM

  • Location: SUB 211

  • Agenda:  None