March 25, 2011

Submitted by Kevin Chau on March 31, 2011 - 1:53pm
Meeting Date: 
Friday, March 25, 2011 - 3:00am - 3:36am
Pride Minutes
Exec Meeting
Friday, March 18, 2011
3:08 PM, SUB 211
 
In attendance: Kendall, Kevin, Nabil, Richard, RJ, Sarah, Seamus
 
Agenda
  1. Swing dance social
  2. Queeries
  3. Reminders
  4. Financial update
  5. Beer garden: April 1, 2011
  6. AGM
 
Action items
  • Vote to change beer garden volunteer policy
 
Discussion
  1. Swing dance social
    • Event will not be happening. Sarah tried emailing Swing Kids, but maybe the email didn’t go through. The planning was also very short notice.
  2. Queeries
    • Poster will be printed out by Richard using the Pride account number.
  3. Reminders
    • Send in exec nominations to Kevin (secretary) and include a statement if possible.
    • Andrew Ryce might be interested in facilitating a discussion group.
    • Send in continuity reports by the AGM.
  4. Financial update
    • $1500 lost between beer garden revenues and expenditures.
    • Should not buy any alcohol for the last beer garden.
    • Should change the volunteer policy. Currently the policy is that for the first hour of volunteering, free cover and a free drink is given. Another free drink is given for each subsequent hour of volunteering.
    • Vote to change policy: free cover for the first hour, free drink for the second hour and each following hour volunteered.
      • Kevin motions to vote, Kendall seconds
      • 6 approved, 0 opposed, 1 abstained
  • $2,886 has been billed to Outreach when it should’ve been taken out of Outweek. Please note for next year when creating the budget.
  1. Beer garden: April 1, 2011
    • Scrap the previous beer garden facebook event and create a new one.
    • Theme: Not Another Pride UBC Beer Garden – a metatheme of what Pride beer gardens are usually like.
    • Incoming social coordinators for 2011-2012: make sure we elect someone who is responsible and organized. We’ve had problems this year with lack of coordination and responsiveness in social coordinators.
    • Nabil will take charge of the social coordinator position because Aria has been unresponsive to input.
    • Sarah will be creating posters.
    • Nabil will be getting lights the day before the beer garden.
  2. AGM
    • Scheduled for Sunday, March 27, 2011 at 3:30 PM in SUB 205
    • Agenda: Vote on previous minutes, Queeries, beer garden, year in review, vote in new exec.
 
Meeting adjourned at 3:36 PM
 
Next Meeting
  • Date and time: Sunday, March 27, 2011 at 3:30 PM
  • Location: SUB 205
  • Agenda:
    • Approve previous General Collective minutes
    • Queeries
    • Beer garden
    • Year in review
    • Vote in new exec